application | studio coordinator

The position

Studio Coordinator

Part time, independent contract
20 hours per week – Rome, Italy

Entry level position for a recent graduate or young professional in Rome, Italy. Assisting the artist and creative director Claudia Palmira and the Rome Design Agency team.

The Studio Coordinator is a central role within a multi-brand creative studio. This position supports the day-to-day functioning of the studio across content, communication, and coordination. It requires a high level of organization, initiative, and follow-through. The ideal candidate is organized, creative, digitally fluent, and comfortable working in a dynamic, multi-brand creative studio environment.

Claudia Palmira is a creative entrepreneur and exhibited artist originally from New York with several  businesses: Rome Design Agency, Studio ClaudiaPalmira, Clù Artelier and Rome Photography Workshop in addition to client brand collaborations.

You: You will work closely with Claudia Palmira on social media, client databases, project management, internship coordination and content planning. When you become assistant/coordinator, you will be trained in all of Studio systems and protacals. You will pay attention to detail and follow through. You communicate about your progress, though you are self-motivated and organized, adaptable and can work independently as well. Enthusiasm and openness are essential.

You are:

• Highly organized, detail-oriented, and consistent
• Proactive and solution-oriented
• Able to manage multiple streams without dropping details
• Clear communicator with strong follow-through
• Comfortable in a creative, fast-moving environment
• Self directed and able to work in autonomy

Requirements:

• in person work hours in the Rome studio, mixed with remote work
• native or fluent in English
• you want and enjoy working in a supportive role
• strong writing skills (a plus)
• digital marketing and social media skills (a plus)
• responsive and communicative
• organized and self-motivated

RESPONSIBILITIES

Studio Operations & Coordination

• Maintain and update the Studio agenda and shared calendar
• Manage email communication across brands that we manage
• Keep systems, files, and documents organized and accessible
• Support day-to-day logistics of the studio

Editorial & Content Management

• Own and maintain the editorial calendar across brands
• Prepare and organize content for publishing (social, blog, newsletter)
• Coordinate with videographer, designer, and external collaborators

Intern & Team Coordination

• Manage communication with interns and internship providers
• Coordinate schedules, onboarding, and weekly agendas
• Assign and follow up on tasks to ensure completion
• Act as point of contact for intern-related questions
• Workshops & Client Communication (RPW)
• Handle inquiries and communication for Rome Photography Workshop

Project Support

• Assist in organizing campaigns, launches, and events
• Prepare materials and drafts for review
• Support ongoing projects across multiple brands

The company does not sponsor relocation to Rome or assist in the acquisition of the proper government papers required to live in Italy.